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Hitachi Data Systems - How do I create a non-PO based invoice (eForm)?: 000006595

Article Number: 000006595

1 - From the portal homepage, select Create Invoice.



2 - Select Create Non-PO Invoice.



3 - Choose the appropriate Hitachi division and click "Create Non-Po Invoice":



4 - Enter the following invoice header information:

-Invoice Number. Use the same invoice number you use in your accounting system. It must be unique, no duplicate invoice numbers are allowed. 
-Invoice Date. You must the current date, backdating is not allowed.
-Customer Contact (Your Hitachi buyer email address). Start typing and select the right one from the dropdown list that will appear. If the email you need is not in the list, please, contact Hitachi.



5 - Edit the line item Description, Unit, Quantity, Unit Price that you need to invoice. You have to select the line item type from the dropdown list. If the line item is for Service, the price will always show "1", and you should edit the "Quantity" field in order to set the desired amount. International suppliers must select the Tax Type for each line item.

Note - To add additional line items in the invoice, select Add Line. Also, if items are highlighted red, means they are required to be filled out.



6 - Select Upload Attachment to attach supporting documentation to your invoice. You can also add an Invoice delivery note and a comment for your customer. You can also add items like Freight or Insurance. 



7 - Select Submit Invoice. Once the invoice is submitted, you can track the status by going to the My Invoices section of the portal.

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