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Colgate-Palmolive - How to create a non-po based invoice?: 000008527

Article Number: 000008527



Follow the instructions below to create a non-po based invoice for Colgate-Palmolive:

Note - If you are not configured by Colgate-Palmolive to submit non-po invoices, you will get an error. Contact your buyer if you have questions.

1 - From the portal homepage, select Create Invoice.

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2 - Select Create Non-PO Invoice.

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3 - Select the Colgate-Palmolive business unit that you need to invoice from the Customer list then select Create Non-PO Invoice.

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4 - From the invoice creation screen, enter the following invoice header information:

  • Invoice Number
  • Invoice Date
  • Currency (select the correct currency)
  • Requestor (enter the email address of your buyer which should end with @colpal.com, @hillspet.com, @gaba.com, or @tomsofmaine.com)
  • Downpayment Req (Select the box if the invoice is a downpayment request)
  • Change Remit To Address (If you do not have a bank account registered under My Details > Bank Accounts, select this link to enter your remit-to address for payment.)


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5 - Edit the following fields in the line item(s)

  • Item Description (enter your line item description)
  • Unit (select the correct UOM)
  • Quantity 
  • Unit Price 
  • PO Number & PO Line Item (for freight/customer duties vendors)
  • Expense Type (if you are a freight vendor, select the expense type for the line item)


Note - Select + Add Line to add more line items

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6 - Under Additional Items, you can add additional charges for freight, packing, etc.

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7 - Select Upload Attachment to attach supporting documentation to your invoice.

8 - Enter the Sales Tax total.

9 - If available, select the Pay Me Early Option box to get paid as soon as the invoice is approved in exchange for a small discount.

10 - Select Submit Invoice. Once the invoice is submitted, you can track the status by going to the My Invoices section of the portal.

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