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Q. How do I manage my invoice compliance details?: 000003624

Article Number: 000003624

Some European suppliers are required to have their invoice compliance data recorded prior to invoice submission. Follow the steps below to update your compliance information. Click here to view the explanation of each compliance field per country.

 

1 - Log onto the Home page of the portal.

2 - Choose My Details > Compliance Settings. 

3 - Enter the information that you need to include in your invoices. The relevant compliance field will be available to you based off your invoicing country. Contact your customer if you do not know what information to put in the required fields.

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4 - Click Save Changes

Once you enter your compliance settings here, these fields will auto populate in the footer section of your invoice:


See below for the explanation of each compliance field per country:

 

Country

Footer Fields

Definition

Examples

Austria

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

GmbH, AG, OG, KG

Registered office

A registered office is the official address of an incorporated company, association or any other legal entity. Generally it will form part of the public record and is required in most countries where the registered organization or legal entity is incorporated.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as 'Court of Registration'.

 

Belgium

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

The legal form of the company (NV, BVBA, CVBA,. . .)

Registered office

A registered office is the official address of an incorporated company, association or any other legal entity. Generally it forms part of the public record and is required in most countries where the registered organization or legal entity is incorporated.

The statutory seat

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as Courts of Registration.

The name of the city where the competent commercial court of the district is located with the word "RPR" (Dutch) or "RPM" (French).
Example: RPR Brussels

Croatia

Registered seat

The seat of a company or organisation, as a legal entity, is the location of its headquarters. According to international and national procedural law, specific legal actions with legal effect for and against the legal entity can be performed at the seat of the entity.

 

Commercial court

The Commercial Court is a specialist court that deals mostly with commercial matters including: civil law cases regarding international trade, banking, insurance, commodities, arbitration disputes, etc.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Names of board members

A board of directors is a body of elected or appointed members who jointly oversee the activities of a company. Other names include board of governors, board of managers, board of regents, board of trustees and often only ‘the board’.

 

Cyprus

Private or public company

The principal difference between public and privately held companies is that public companies have shares that can be publicly traded on a stock market. Whereas, privately held companies are typically owned by the company's founders, management or a group of private investors.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Czech Republic

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Estonia

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Finland

Finnish business ID

In Finland all companies require a ‘Business ID/Y-Tunnus’. The business ID is the identity code of a company. The Business ID replaced the Trade Register Number, Foundation Register Number and Business Code, which were used in the past.

 

Town of registration

The town of registration is the location of a company’s headquarters. According to international and national procedural law, specific legal actions with legal effect for and against the company can be performed in accordance to the location of that entity.

 

France

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

SA, SAS, SARL, EURL,

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Late payment penalties

According to article L. 441-6 of the French Code of commerce (commercial code), penalties for late payment apply as of right, as from the date on which the payment was due.

 

Collection fees

Interest and compensation information on late payments

 

Town of registration

The town of registration is the location of a company’s headquarters. According to international and national procedural law, specific legal actions with legal effect for and against the company can be performed in accordance to the location of that entity.

 

Advance payment terms

They are the contractual terms for pre-payment, early payment of a liability or obligation. They can be for a total or partial amount of a contractually due sum that is paid or received in advance for goods or services.

 

Germany

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

GmbH, AG, UG, PartG

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as 'Court of Registration'.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Managing director / board members

The managing director is the most senior role in a company with ultimate responsibility for the company's performance and reporting to the chairman and CEO. Board members are the elected directors who jointly oversee the activities of a company.

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Isle of Man

Legal name

The legal name of a company/legal entity is the name under which the company/legal entity conducts its operations.

 

Incorporation number

A company's incorporation number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation.

 

Italy

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as 'Court of Registration'.

 

Sole Shareholder

A sole shareholder is an individual or institution that legally owns all the shares of stock in a public or private company. The sole shareholder is the unique owner of the company.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

State of Liquidation

Liquidation is the process of bringing a business to an end and distributing its assets to claimants.

This field must be filled in with “YES” if the company is in a state of liquidation, or with “NO” if the company is not in a state of liquidation.

Latvia

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Monaco

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Morocco

Social security number

 

 

Trade register number

 

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Address of the head office

 

 

Netherlands

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

NV,BV, CV, Coop, ZZP, VOF

Registered office

A registered office is the official address of an incorporated company, association or any other legal entity. Generally it will form part of the public record and is required in most countries where the registered organization or legal entity is incorporated.

 

Poland

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Permit number

A newly registered business entity will be required to obtain a Tax Identification Number (NIP-8) containing supplementary data with the head of the tax office within 21 days after the entity is initially entered in the National Court Register.

 

Permit date

It is the date of permit issuance and expiry; to validate if the company/entity is in title to do business.

 

Romania

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Slovakia

Legal status

The legal status a company/legal entity depends on the type and scale of its business. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of legal statuses are corporations, cooperatives, partnerships, sole traders, limited liability companies, charities, etc.

 

Company identification number

The company identification number (CIN), is a company ID that gets allocated to a company/legal entity at the time of its registration.

 

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as Courts of Registration.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Slovenia

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as Courts of Registration.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Share capital

Share capital refers to the portion of a company's equity that has been obtained by trading stock to a shareholder for cash. The amount of share capital must be indicated in the company’s bylaws, as well as on some documents issued by the company, such as contracts, letters, invoices, advertisements, etc.

 

Spain

Court of registration

The court of company registration is the institution responsible with company registration in any given country or region. The data in the business register (on the companies registered) is managed by the courts in their capacity as Courts of Registration.

 

Legal form

The legal form represents the status of a commercial entity. There are many types of business entities defined in the legal systems of various countries and rules vary per country. The most common types of commercial entities are corporations, cooperatives, partnerships, sole traders, limited liability companies and other types of entities. The legal form represents their status. E.g. Inc, Plc, SA, Ltd, GmbH, etc

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

Sweden

Town of registration

The town of registration is the location of a company’s headquarters. According to international and national procedural law, specific legal actions with legal effect for and against the company can be performed in accordance to the location of that entity.

 

Registration number

A company's registration number is a unique reference that can be numeric or alphanumeric, assigned to a company upon its incorporation. The registration authority provides this identifying number and it is printed on the certificate of incorporation.

 

 

 

 


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TAULIA SUCCESS GUIDE

New to Taulia? There’s a guide for that! Let us guide you so you can quickly get started.

TOP FREQUENTLY ASKED QUESTIONS

Q. How do I merge/combine my Taulia accounts into one?: 000003598

If you have more than one customer using the Taulia Portal and you need access to two or more accounts with the same login, you can combine your customers to one login.

Q. How do I add or deactivate users?: 000003731

You can manage your account users in the portal and provide different levels of access.

Q. My account is locked. How do I reset my password?: 000003590

Your account will lock if you enter your password incorrectly more than 5 times. You will need to reset your password in order to unlock your account.

Q. How do I remove line items from a PO that I currently do not want to invoice?: 000003609

Remove PO line items you are not invoicing. These line items will remain available for invoicing at a later time.

Q. How do I manage my invoice compliance details?: 000003624

Some European suppliers require to have the compliance saved prior to invoice submission.

Q. How do I create an invoice from a purchase order (eFlip)?: 000003324

Create an invoice against a PO through the portal.

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